Event agency in Paris

We do not own any venue: we suggest the ones that fit your guest count, format and budget, then organise the visits. Here are the main types of venue in and around Paris, with a few names to help you place them.

• Congress centres, for conferences with a plenary and breakout rooms: the Palais des Congrès de Paris at Porte Maillot, whose Grand Amphithéâtre seats 3,723, or the Paris Convention Centre at Porte de Versailles, with a plenary hall for 5,200 (figures from their operator, Viparis).
• Exhibition centres, for very large audiences: at Paris Expo Porte de Versailles and at Paris Nord Villepinte, you hire a hall and build everything inside it, from the stage to the dining room, with a longer build-up to plan for.
• Hotels with a large ballroom, for seminars with accommodation: around Porte Maillot, Montparnasse or La Défense, large hotels combine meeting rooms, bedrooms and catering, which is practical when attendees fly in. Their technical supplier is sometimes imposed.
• Heritage and unusual venues, for galas and launches: private mansions (the Parisian hôtels particuliers), the Carrousel du Louvre, the Grand Palais, the Grande Halle de la Villette, the Pavillon Baltard in Nogent-sur-Marne, former industrial sites. The setting does part of the work, but each venue sets its own build-up rules.
• Riverside venues, for receptions and dinners: boats on the Seine and waterfront venues such as Les Docks, Cité de la Mode et du Design. Capacity and hours are set by the venue, and terraces need a covered fallback.

A room holds fewer guests seated for dinner than standing for a reception: always ask for the capacity in your own layout. Our guide to choosing an event venue in Paris lists the questions to ask before you sign.

Excluding venue hire, producing an event (design, sets, technical production, show control) is priced per guest according to the level of finish, plus a project fee of €8,000 excl. VAT for design and coordination. Our projects start at around €15k excl. VAT. These are our benchmarks, the same ones the estimator below uses.

Every price on this page is in euros and excludes VAT, which French quotes write as HT (hors taxes). Whether French VAT is added to your invoice, and at what rate, depends on the services and on where your company is established: we state it clearly on the quote.

Three examples calculated with our estimator

• Corporate party for 200 guests, Premium level: €32k to €48k excl. VAT, project fee included.
• One-day conference for 300 attendees, Prestige level: €74k to €122k excl. VAT.
• Product launch for 100 guests, Premium level: €20k to €28k excl. VAT.

These ranges exclude the venue, catering (around €95 excl. VAT per guest as an option), guest travel and accommodation, and come before any industry uplift. Over two days, a seminar for 150 people at Premium level comes to €34k to €52k excl. VAT. Our guide to event agency costs in France explains our fees and each line of a quote.

Fabrication is in-house: stages, sets, furniture and signage come out of our 1,500 m² workshop in Île-de-France, the same one that builds our stands for 48 trade shows a year. Every set is pre-assembled and lit there before it leaves: on site, it only has to be put together within the venue’s slot.

Founded in 2013, we have delivered more than 420 projects, stands and events combined, and 75% of our clients come back to us.

• Stage and sets: structures, cladding and custom furniture, designed in 3D, then built in our workshop.
• Technical production: sound, lighting, video and LED screens, matched to the room and the running order.
• Show control on the day: show script, rehearsals, coordination of speakers, artists and caterers.
• After the event: breakdown, venue handback and storage of reusable sets.

Exhibition stands are our core business: we design and build them for 48 trade shows a year. If your company exhibits in Paris, the client evening, partner dinner or reception that goes with the show can be prepared by the same team as your stand.

One project manager handles both, in English. The evening’s set extends the look of your stand, both come out of the same workshop, and the evening is scheduled around the show’s build-up and opening hours. You have one contact, one timeline and one quote, instead of two suppliers to coordinate from abroad.

During the major shows, venues near the exhibition centres book up fast: reserve as soon as your dates are confirmed. See the next editions in our calendar of trade shows in Paris, and our exhibition stand builder in Paris page.

Paris has exceptional venues, but rarely simple ones to equip. These points are checked before the venue is signed, not in the week of the event.

• Delivery and build-up slots: every venue sets its own, often short, sometimes overnight. Our sets arrive pre-assembled to fit them.
• Access for the sets: loading dock, goods lift, door and staircase widths decide the size of each element. In a heritage venue, the set is cut into modules.
• Power supply: LED screens, a lit stage and the catering kitchen draw a lot of power, and some older venues do not have enough. We check it with the venue and bring extra capacity when needed.
• Finishing time: the venue decides when the music stops, often earlier in residential areas. The running order of the evening is built back from that time.
• Set materials: venues require fire-rated materials and the certificates that prove it, which we supply with the set.
• Guest arrivals: metro and RER for most, Paris-Charles de Gaulle, Orly or the Eurostar at the Gare du Nord for guests from abroad. Plan coach drop-off, and a cloakroom and welcome desk sized for a group arrival.
• Busy dates: December, the Fashion Weeks and the weeks of the major trade shows push up demand for venues and hotels. For those dates, plan well ahead.

A date, a guest count, a venue in mind? Tell us about your event: an English-speaking project manager will reply within 48 business hours.